Preparing a job application is an essential step before starting your job search. It’s crucial to dedicate sufficient time to it to ensure you make a good impression when you meet with the recruiter.
Generally, a good application includes at least a CV and a cover letter . However, it is increasingly common for candidates to add supplementary documents to support their application.
So how do you prepare an application? Follow our practical guide carefully to find out what elements to include in your application, what format to use, and how to send your application effectively.
Elements to include in an application file
There are two types of application files : the standard file and the complete file. The standard file consists of two essential documents: the curriculum vitae and the cover letter .
The complete application file includes key elements and some additional documents that can add value and strengthen your application:
- resume
- Cover letter
- Degrees
- Certificates
- Employment certificates
- References
The curriculum vitae
In your application, your resume allows you to outline your career path clearly, concisely, and logically. It follows a reverse chronological structure to allow you to present your most recent and relevant information first.
It must include the following elements:
- Photo (appreciated but not required)
- Contact details
- Catchy phrase
- Experiences
- Studies and training
- SKILLS
You can also add a few extra sections such as foreign languages or interests, for example. The main thing is that your CV is tailored to your industry and the position you are applying for.
The cover letter
The cover letter allows you to sell yourself to the recruiter . It serves to demonstrate that you are the ideal candidate for the position and to highlight the reasons why you are applying to this particular company.
It should be personalized to explain why you are choosing this company and not another. You can, in particular, talk about the company’s values, philosophy, or projects.
Don’t forget to end your cover letter by highlighting your availability and inviting the recruiter to meet you for a job interview .
Diplomas, certificates and other documents
Degrees are primarily useful at the beginning of your career. If you already have several years of experience, it’s not necessarily required to include them in your application.
Other documents allow you to provide proof of your skills . These may include a work certificate from your previous job, a language proficiency certificate, or a portfolio, among others.
These documents should be relevant to help you stand out from other candidates. There’s no point in including certificates that aren’t relevant to your current position or outdated degrees.
References
Adding references to your application demonstrates transparency to the recruiter. They confirm your skills and prove that you have maintained good relationships with your former colleagues.
It is recommended to list up to 3 people as references. These can be former employers, colleagues, or even professors if you are a recent graduate and lack professional experience.
Before including references in your application, ensure you have obtained permission from the individuals concerned. For each person, specify their name, position, and contact information .
Submit your application
Nowadays, it is practically commonplace to send your application electronically (by email or via an online platform). Postal mail is now often considered outdated by recruiters.
To send your application by email, you have two options :
The application cover email is a short message that allows you to briefly introduce yourself and indicate that your complete application file is attached.
A cover email is an alternative to a cover letter. The message replaces the cover letter, which you should not attach. It should be more detailed than a cover email.
Please note that all documents included in your application package must be sent in PDF format , not Word format.
